Elections Procedures 2017

Election time is upon us!
Our Chapter elections will take place at our Chapter Membership Meeting on Thursday, November 16th, 2017, location TBD

Members in good standing will be able to vote in person on that date or with an absentee ballot for proposed bylaw changes and chapter board members. The board governs our chapter, sets the political direction of the organization and oversees the budget and staff. The current bylaws can be downloaded here

Polls will open at 6:30PM and close at 8:30PM for those who wish to vote in person.

Programming will begin at 6:30PM.

Suggested donation $20, to cover event costs, no one is turned away for lack of funds.

Election Timeline

October 24, 2017
Last Day to Join NLGSF in order to Participate in the Election

November 7, 2017
Last Day to Submit Candidacy/Candidacy Statement for Placement on Chapter Website & Name for Mail Ballot Last Day to Request Absentee Ballots

November 8, 2017
Last Day Absentee Ballots will be Mailed

November 10, 2017
First Day of Online Voting

November 15, 2017 Last Day to Declare Candidacy/Submit Candidate Statement

November 16, 2017 Election Day

December 1, 2017 Last Day Absentee Ballots can be Received/Online Voting Closes

December 21, 2017 Results Released

2. EXECUTIVE BOARD ELECTION

a. Seats Up For Election:

There will be four Executive Board seats up for election: President, Vice President, Secretary and Treasurer, which will be two-year terms

The four non-student officer seats will be up for election for one-year terms. Bylaws Art. 5, sec. 5.

There will be 8 at-large Board seats up for election, which will be two-year terms. Bylaws Art. 5, sec. 5.

A vacant, one year at-large seat will also be up for election.

b. Candidates: Candidates must be members in good standing. They can declare their intention to run up to the time polls open on November 16, 201. But if they wish to have their candidacy and a candidate statement posted on the chapter website and their name on the mail ballot, they must advise the NLG office by no later than 5:00 p.m. on October 18, and/or provide the office with their statement by that date and time. Candidates must identify whether they are seeking a specific officer position, or an at-large seat.

c. Candidates who declare by the November 7th deadline may also request mailing labels with Bay Area Chapter members’ addresses from the office to provide candidate information to members by mail. This request must be made when candidacy is declared on or before November 7th.

3. Proposed Bylaw Changes: The membership will be asked to vote on changes to chapter bylaws. Proposed bylaw changes will be published with candidate names and statements. Members may propose bylaw changes by contacting the chapter Executive Director by November 7, 2017.

4. Voting

a. Eligibility to Vote: All members in good standing may vote. Members’ dues must be current in order to vote. Lapsed members may tender dues up to the date and time of the membership vote to make dues current. Bylaws, Art. 4, sec. 10.

New members must join and pay dues by 5 p.m. October 24, 2017. Bylaws, Art.4, sec. 10.

b. Absentee Voting i. Mail ballots are only available by request. You may request a mail ballot by sending an email to Therese Davis at therese@nlgsf.org, or by calling her at the Guild office at 415- 285-5067, ext. 302 before 4:00 p.m. on November 7, 2017. Requests made after this date shall not be accommodated.

ii. Members requesting absentee ballots will be sent a secret ballot, an anonymous envelope, and a marked return (outer) envelope which must have a name printed and signed on the outside. The office will maintain a list of authorized absentee voters. After checking the outer envelopes for validity, secret ballots will be segregated from outer envelopes. No one will be permitted to cast two ballots.

iii. Mail in ballots must be received at the Guild office by no later than 4:00 p.m. on December 1, 2017 alternatively it can be submitted by hand at the polling place while the polls are open on November 16, 2017.

The Guild office address is 558 Capp Street, San Francisco, CA 94110. The office is on the second floor.

c. Tied Vote: In the event of a tied vote, blind lots will be drawn immediately after the election to determine which candidate shall have the seat.